WELCOME MESSAGE
Welcome to the College of Languages and Translation at King Khalid University. As part of our ongoing commitment to fostering a supportive and enriching academic environment, we have compiled essential resources that will guide both faculty and students through their academic journey. This collection of guides, including the Faculty Guide Book, Program Quality Assurance Manual, Rights and Duties Guide for Students, and the Safety Guide, is designed to provide comprehensive information on the standards, policies, and best practices upheld within our college. These resources serve as a foundation for maintaining academic excellence, ensuring quality assurance in our programs, and promoting a safe and respectful learning environment for all members of our community.
Student Conduct & Discipline
Academic Year 2025–2026 (1447 AH) - Official Guidelines and Forms
Welcome Back Email (1447 AH / Academic Year 2025–2026)
On 26 August 2025, Dr. Eisa Ahmad Saeed Al Eisa Asiri (Chair, Translation Department) sent an Outlook message, cc'ing the CLT Dean Dr. Ahmad Ismail Assiri, welcoming faculty to the new academic year and sharing the updated Student Conduct & Discipline Regulations along with the full set of forms as attachments. The email asks all faculty to review these documents and ensure students are informed about their rights, responsibilities, and the procedures/committees overseeing conduct at the start of the semester, in alignment with KKU Administration directions.
📧 View Welcome Back Email
Student Conduct and Discipline Rules 1447H (Academic Year 2025–2026)
An official 38-page document issued by King Khalid University that serves as a comprehensive reference for students. It defines key terms, outlines objectives, and clarifies the scope of application. The document details the rights and responsibilities of university students, their general obligations (including dress and behavior on campus), and the university's specific codes of conduct and discipline. It categorizes disciplinary violations into behavioral, academic, and digital offenses, provides examples of each, and explains the procedures for documenting and recording violations, investigating cases, and the functioning of disciplinary committees at different levels. Created on 05/08/1447H (corresponding to 26 February 2025) for the 2025–2026 academic year.
📋 Download Complete Rules Document
Mechanism for Recording Student Violations – Faculty Members
King Khalid University's one-page Arabic guideline titled "آلية ضبط مخالفات الطلاب – أعضاء هيئة التدريس ومن في حكمهم من المراقبين والمصححين" (created on 26 February 2025 / 14 رجب 1447 هـ) explains, in a clear step-by-step flow, how student violations are handled: documenting the incident using the standard form, referring it to the appropriate body (behavioral/discipline or examinations committee), reviewing within stated time limits (typically within 10 working days), elevating recommendations to the University Higher Committee for Violations, issuing the final decision, and implementing sanctions while notifying the student and safeguarding the right to respond/appeal.
📝 View Violation Recording Process
📋 Official Disciplinary Forms & Templates
King Khalid University - Vice-Rectorate for Academic Affairs
Record of a Disciplinary Violation (محضر ضبط مخالفة تأديبية) — Form 1
An official one-page King Khalid University template used to document an incident at the time it is detected. It records the day/date/time and location, the student's details (name, university ID, national ID, college/department, phone), the type and description of the violation, any seized items (if applicable), the student's signed acknowledgment, the violation officer's information (name, job number, signature, date), up to two witnesses' names/IDs/signatures, and a forwarding block to the Dean of the student's college.
📄 Download Form 1 (DOCX)
Report of Seized Items Inspection (محضر معاينة مضبوطات) — Form 2
An official one-page King Khalid University template used to formally document and verify items confiscated during a disciplinary violation. It includes fields for the type, quantity, and description of the seized items, the authority of seizure, the date of seizure, and the name of the student from whom the items were taken. The inspection statement records that committee members reviewed the items in connection with a specific violation during an exam setting (with classroom number, type of test, and course name), and space is provided to describe the contents of the items.
📄 Download Form 2 (DOCX)
Investigation Report Including a Recommendation to Impose a Penalty
An official three-page King Khalid University template issued by the Subcommittee for Student Conduct and Discipline (under the Vice-Rectorate for Academic Affairs) to submit completed disciplinary cases to the Higher Committee. It records the student's identifiers, the alleged violation and discovery date, a narrative of facts, investigation procedures, findings, and a recommendation that cites the relevant clause of the Student Conduct and Discipline Rules, followed by signature lines for committee members and a space for the Higher Committee Chair's directive.
📄 Download Investigation Report (DOCX)
Acknowledgment of Receipt of Seized Items (إقرار بتسلّم مضبوطات) — Form 4
An official one-page King Khalid University template that documents that a student has received specified items that were previously seized in connection with a disciplinary violation and formally releases the seizing authority from liability. The form includes fields for item type, quantity, and description; the seizing entity, date of seizure, and other information; a dated declaration by the student (with time, day/date, and college) acknowledging receipt and referencing the related violation.
📄 Download Form 4 (DOCX)
In conclusion, the guides provided herein are crucial tools that contribute to the overall success and well-being of both faculty and students at the College of Languages and Translation, King Khalid University. By adhering to the guidelines and principles outlined in these documents, we can collectively ensure a high standard of education, uphold our commitment to quality, and create a safe, supportive, and equitable environment for everyone. We encourage you to familiarize yourself with these guides and refer to them regularly to navigate your academic and professional responsibilities effectively.
Undergraduate programs in the College of Languages and Translation operate under a multi-tiered governance structure that includes college-specific guidelines, university-wide regulations, and oversight from relevant deanships according to academic domains. All programs adhere to the academic policies established by King Khalid University.
Graduate programs in the College of Languages and Translation also operate under a multi-tiered governance structure that includes college-specific guidelines, university-wide regulations, and oversight from relevant deanships according to academic domains. All programs adhere to the academic policies established by King Khalid University.
Deanship of Research and Graduate Studies
The Deanship of Research and Graduate Studies provides specialized regulations that govern admission requirements, academic progression, thesis preparation, and examination procedures. These regulations complement college-level policies and provide comprehensive governance for all aspects of graduate education within the university.
