The Documentation and Archives Center at King Khalid University plays a vital role in managing and preserving the integrity of the university's administrative documents and records, including those within the College of Languages and Translation. The center's regulations, such as the Unified Regulations for Administrative Documents and Records, Executive Regulations for Penalties related to Confidential Documents, and various guidelines on document handling, storage, and destruction, are essential for maintaining the security, accessibility, and proper management of critical records. These regulations ensure that all documents are handled with the utmost care, confidentiality is maintained, and the lifecycle of documents—from creation to destruction—is managed according to strict protocols. By applying these regulations at the program, department, and college levels, the College of Languages and Translation upholds the university’s standards for document management, ensuring that all records are preserved accurately and securely.
Regulations
- Unified Regulations for Administrative Documents and Records
- Executive Regulations for the System of Penalties for Publishing and Disclosing Confidential Documents and Information
- Regulations for Supplying and Lending Documents and Records
- Circular on Destruction Methodology
- Financial Regulations
- Regulations for Accessing, Circulating, and Handling Documents and Records
- Regulations for Storage Containers and Their Accessories
- Destruction Regulations
- Transfer Regulations
- Deposit Regulations
- Preservation Regulations
- Appraisal Regulations
In conclusion, the regulations provided by the Documentation and Archives Center are fundamental to the effective management and preservation of administrative documents and records within the College of Languages and Translation. These regulations ensure that documents are stored, accessed, circulated, and, when necessary, destroyed in a manner that protects their integrity and confidentiality. Faculty and staff are encouraged to familiarize themselves with these guidelines to ensure that all document handling practices align with university standards. By adhering to these regulations, the College of Languages and Translation maintains a secure and organized record-keeping system that supports its academic and administrative functions, contributing to the overall efficiency and accountability of King Khalid University.