Chapter Five: Organization of the Standing Committee for Graduate Studies

Chapter Five: Organization of the Standing Committee for Graduate Studies

Chapter Five details the establishment and organizational structure of the Standing Committee for Graduate Studies within the university. Article 6 specifies that a Standing Committee shall be formed and organizationally linked to the Authorized Vice-President, who also serves as the chairperson of the committee. The primary purpose of this committee is to oversee and coordinate matters related to graduate studies, ensuring that programs are effectively managed and align with the university's academic standards and strategic objectives.

The composition of the Standing Committee is designed to incorporate a diverse range of expertise and perspectives from within the university and beyond. The committee includes the following members:

  1. Five Deans of University Colleges and Institutes Offering Graduate Programs: These deans are selected to represent the variety of specializations within the university's graduate programs. Their inclusion ensures that different academic disciplines have a voice in the committee, promoting a comprehensive approach to graduate studies management. By considering the diversity of colleges and institutes, the committee benefits from a wide range of insights into the specific needs and challenges of various fields.

  2. The Dean of Development and Quality: This member brings expertise in institutional development and quality assurance to the committee. The Dean's role is crucial in maintaining high academic standards and implementing continuous improvement processes within graduate programs. Their participation ensures that quality considerations are integral to the committee's decisions.

  3. The Dean, Director, or Head of the Executive Management Unit: Serving as the secretary of the committee, this individual is responsible for administrative coordination and effective communication between the committee and other university departments. Their role involves organizing meetings, preparing agendas, documenting decisions, and ensuring that the committee's actions are implemented efficiently.

  4. Three Experienced and Specialized Members in Graduate Studies: These members are chosen for their expertise and experience in graduate education, and they can be from inside or outside the university. Including external members allows the committee to benefit from broader perspectives, best practices, and innovative approaches from other institutions or industries. Their specialized knowledge contributes to informed decision-making and strategic planning for graduate studies.

The appointment process for the members specified in Clauses (1) and (4)—the five deans and the three experienced members—is conducted by a decision of the University Council, based on the nomination by the University President. Each member is appointed for a renewable two-year term, allowing for both continuity and the introduction of new ideas over time. This structured appointment process ensures transparency and adherence to the university's governance protocols.

The organizational linkage of the committee to the Authorized Vice-President signifies the importance of graduate studies within the university's administrative hierarchy. As the chairperson, the Authorized Vice-President provides leadership and strategic direction, ensuring that the committee's activities align with the university's overall mission and goals for graduate education.

The establishment of the Standing Committee is critical for several reasons:

  • Strategic Oversight: The committee provides a centralized body to oversee graduate programs, facilitating coordinated planning and implementation of policies and initiatives.

  • Quality Assurance: With members specializing in development and quality, the committee is positioned to uphold high academic standards and promote excellence in graduate education.

  • Diverse Representation: Including members from various colleges and external experts ensures that multiple viewpoints are considered, fostering comprehensive and inclusive decision-making.

  • Efficient Administration: The secretary's role ensures that the committee operates smoothly, with effective communication and follow-through on decisions and actions.

  • Adaptability and Innovation: The renewable terms and inclusion of external members allow the committee to remain dynamic, incorporating new ideas and adapting to evolving educational landscapes.

Overall, Chapter Five underscores the university's commitment to structured and effective governance of graduate studies. By outlining the organization and membership of the Standing Committee, the chapter ensures that there is a dedicated and capable body responsible for the continual development, quality assurance, and strategic management of graduate programs. This organizational framework is essential for fostering an environment where graduate studies can thrive, contributing to the university's academic reputation and the advancement of knowledge within the Kingdom of Saudi Arabia.

Article 6

A Standing Committee for Graduate Studies (the Standing Committee) shall be formed at the university. It shall be organizationally linked to the Authorized Vice-President and chaired by him/her, with membership comprising the following:

  1. Five deans of university colleges and institutes that offer graduate programs, considering the diversity of colleges and institutes' specializations.
  2. The Dean of Development and Quality at the university.
  3. The Dean, Director, or Head of the Executive Management unit, who shall serve as the secretary of the committee.
  4. Three members who are experienced and specialized in graduate studies from inside or outside the university.

The members specified in Clauses (1) and (4) of this Article are appointed by a decision of the University Council upon the University President’s nomination for a two-year term that is renewable.